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MAIN FUNCTION:

MUST HAVE REQUIREMENTS:

High School Diploma.

PREFERRED ATTRIBUTES:

Previous Accounts Payable work experience.

Knowledge of basic accounting principles.

Strong mathematical skills.

Effective communication skills.

Knowledge of Microsoft Office – Excel, Outlook, and Word.

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  Denotes ADA Essential

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  Follows Appropriate Service Standards

POSITION EXPECTATIONS:

• Assists with matching and assembly of invoices to P.O. and receiving for payment in accordance with established procedures.

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  Assists with assembling standing and blanket P.O.'s for payment.

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  Performs data entry of invoices through A/P batch entry and MM/AP interface making sure all invoices are paid according to terms.

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  Forwards cost and quantity variances to Materials Mgt and Pharmacy so that cost/quantity corrections can be made and invoices can be scheduled for payment.

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  Responsible for weekly filing of Accounts Payable checks and for maintaining the A/P files for all paid and unpaid invoices and supporting paperwork.

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  Responsible for weekly mailing of A/P checks verifying that the amount and remittance addresses are correct.

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  Performs monthly vendor statement reconciliations and corresponds with vendors concerning outstanding invoices.

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  Opens and sorts daily mail for the department.

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  Assists with wiring of funds for payment of invoices for specific vendors.

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  Assists with processing insurance and patient refunds as needed.

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  Assists in keeping historical records organized for A/P, Payroll and Accounting.

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  Responsible for printing of invoices from e-mail/internet.

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  Responsible for closing the Accounts Payable day in Meditech.

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  Assists with maintaining the invoice log used for tracking of invoices sent out for approval.

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  Responsible for transferring yearly A/P files to storage and setting files up for new year.

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  Corresponds with hospital departments concerning issues related to purchase orders and payment of invoices.

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  Assists with special projects as needed.