Job Description
About us
Swagger Construction is a small business in Cheyenne, WY. We are professional, supportive and customer-centric.
Our work environment includes:
- Modern office setting
- Food provided
- Casual work attire
- Lively atmosphere
We are looking for a professional, number-oriented person with a background in bookkeeping to assist us with various clerical and administrative duties. An ideal candidate will enjoy working in an office setting and be well versed in Microsoft Office programs. This position will not require travel outside the office and we are seeking a cheerful individual who is comfortable working with numbers. The Accounts Receivable Specialist is responsible for effective management, analysis and problem resolution of the company's outstanding accounts and the application of payments. Experience with QB Online is a must.
Responsibilities:
- Maintain books and records for businesses.
- Prepare financial reports for both internal and external use.
- Be familiar with relevant tax laws.
- Communicate with other office staff members.
- Work in teams with others.
- Tracks customer balances and processes credit card payments as needed
- Completes lien waivers as needed
- Responsible for billing customers for manufacturing materials. Importing in ticket files checking for errors, processing, printing, and mailing invoices to customers daily.
- Runs accounts receivable reports, including end-of-month reporting, aging, customer statements, finance charge summaries, balance summaries, etc.
- Identifies, investigates, and resolves past due invoices and any other reconciliation issues for overpayment, short payment, tax, discounts, etc., including follow-up and contacting customers for collection
- Resolves collections by examining customer payment plans, payment history, and credit line
- Maintains customer account file notes
- Processes credit hold and release from credit hold status changes in system
- Obtains credit and reference information for new customer credit applications
- Provides W9 documentation to customers as needed
- Supports accounting and administrative team in other areas as needed; performs other related duties as assigned
- Gusto Payroll responsibilities.
Education:
- High School Diploma or equivalent required
- Associates degree in business, accounting, or finance preferred
Skills:
- Two or more years of hands-on accounting experience in receivables preferred; construction-related experience a plus
- Ability to define problems, collect data, establish facts, and draw valid conclusions
- Ability/willingness to follow-up for collection on accounts, including communicating and interacting with customers in a professional manner
- Ability to adapt to situations and work under pressure of deadlines
- Experience using QB Online
Physical Requirements:
- Most work performed in an office environment, quiet to moderate noise level
- Regularly required to use hands to move and manipulate objects and operate a computer
- Regularly required to communicate (talk and hear)
- Sitting for long periods (up to 8 hours or more) at a desk using a computer; with intermittent breaks
- Occasionally required to stand and walk, reach with hands and arms and stoop, kneel, crouch, or crawl; visiting work sites may require walking over uneven terrain and some exposure to dust, chemicals, and loud noise
Job Type: Full-time
Pay: $19.00 - $25.00 per hour
Physical setting:
Schedule:
- 8 hour shift
- Monday to Friday
Ability to commute/relocate:
- Cheyenne, WY 82001: Reliably commute or planning to relocate before starting work (Preferred)
Experience:
- Bookkeeping: 4 years (Required)
Work Location: In person
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